Permissive Opportunities Report
Title: FINANCIAL SPEC 2
Position Vacancy ID: 70046
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UNIVERSITY OF WISCONSIN-MADISON Permissive Opportunities Report Title: FINANCIAL SPEC 2 Position Vacancy ID: 70046 |
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General (Permissive) Transfer Opportunites are available to all State
classified civil service employees who have the ability to demote or reinstate
into the stated vacancies. To determine eligibility for a position, please
review OSER's Counterpart Pay Range Designations policy bulletin link below.
You may also want to review other policy bulletins at OSER by using the OSER
Bulletin link. Or, call or email the contact person on each vacancy
listing.
If You Are Interested In This Position, Please Call Or Email The Designated Contact Person For The Division Or Department. |
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| Working Title: | | FINANCIAL SPEC 2 | ||||
| % Time: | | 100 | | Schedule-Range: | | 02-10 |
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| Position Description | |
Title Specifications | |
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| Job Summary: | | Under the general supervision of the UW-Madison Financial Specialist Supervisor for Vendor Relations and Mail Distribution, this position is responsible for independently determining the routing and proper document processing of over 340,000 invoices, statements and credit memos per year coming into the Accounts Payable unit. These positions set the pace for all prompt pay processing requirements. This position functions as one member of a team of employees, all of whom are assigned their own specified group of vendors by vendor name, and who are independently responsible for receiving invoices, statements, and credit memos from their specified vendors. Independently responsible for determining if invoices, statements and credit memos have the necessary information required per Accounts Payable policies and procedures. Independent judgement must be used in determining if the invoice is properly submitted and can be processed or if it should be returned to the vendor to be resubmitted. Responsible for corresponding with vendors to correct errors in their submitted financial documents and subsequent follow up. Exercise expertise in preparing, organizing, and routing the invoice in a manner consistent with Accounts Payable policies and procedures. These documents must be processed according to prompt payment regulations, which requires judgement based determinations on timeframes for payment which is based on interpretation of invoice terms, Accounts Payable discount policy, prompt timing and routing to the invoice auditor responsible for the audit of said invoices. Properly identifying and determining the recipient of other mail that comes into the Accounting Services unit in a manner meeting Accounts Payable procedures and timeframes, assuring that it reaches it's proper destination. Responsible for training and coordination of student workload for the mail. |
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| Requirements: | |
A Criminal Background Check Will Be Conducted |
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| Schedule: | |
Full-Time |
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| Schedule Comment: | |
7:45 a.m. to 4:30 p.m. Monday through Friday |
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| Department: | | ACCOUNTING SERVICES | |||||
| College/Division: | | BUSINESS SERVICES | |||||
| Contact Person: | Gwen MacHolz | | Phone: | | 608-262-1309 | ||
| Contact Email: | gmacholz@bussvc.wisc.edu | | TTY Phone: | 608-263-2473 | |||
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| Work Address: | PARK ST N 21 | ||||||
| 21 N PARK ST | ||||||
| MADISON WI 53715-1218 | ||||||
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| Bargaining Unit: | 02 - WSEU - Administrative Support | ||||||
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If you have any questions regarding positions listed, or comments or suggestions regarding this web site, please refer to the Comments link below. The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. |
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